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THE DATA Act

The Digital Accountability and Transparency Act of 2014 (DATA Act) was signed into law May 9, 2014, requiring publication of federal award data to USAspending.gov for public view. This page provides access to federal and departmental DATA Act policies, data requirements, and reporting instructions. Note: Requests for further information can be directed to the USDA OCFO Transparency and Accountability Reporting Division (TARD) at sm.ocfo.tard@cfo.usda.gov.

Sections

The DATA Act Legislation

Digital Accountability and Transparency Act of 2014. P.L. 113-101 (May 9, 2014)

USDA Resources

USDA DATA Act Policies

  1. USDA DATA Act Guidance
  2. USDA DATA Act Governance and POC Charter
  3. CFO Memo to CFOs - DATA Act Implementation (November 20, 2014)
  4. CFO Memo Implementing M-15-12 (June 9, 2015)
  5. CFO Memo Agency Responsibility for Reporting Data Stored Outside of FMMI (June 24, 2016)
  6. CFO Bulletin 17-02 Completing DATA Act Award ID on FMMI (July 24, 2017)
  7. CFO Memo - DATA Act Quarterly Assurance Process (July 17, 2017) 
  8. Sample USDA DATA Act Quarterly Assurance Statement
  9. Procurement Advisory 105C Use of Automated Procurement Systems
  10. USDA Acquisition Data Reporting Policy References

USDA DATA Act Reporting Schedules

  1. USDA DATA Act File D2 Reporting Schedule
  2. USDA DATA Act Quarterly Sample Reporting Schedule

USDA DATA Act Points of Contact (POCs)

  1. OCFO DATA Act TARD Contacts
  2. USDA Component Agency POCs
  3. USDA DATA Act Agency Senior Accountable Officials

USDA DATA Act Reporting Instructions

  1. USDA DATA Act OCFO Reporting Process Guide for Web
  2. Agency Inbound File Layout March 2019
  3. File D2 Submission Procedures April 2019
  4. File D2 Data Element Domain Values
  5. File D2 Error and Value Workbook v1.3.1
  6. File D2 - How to Handle Errors
  7. File D2 - Reporting Primary Place of Performance Data
  8. Files A B C Validation Codes v4 Feb 2019
  9. FileZilla FTP DropBox Submission Instruction
  10. WinSCP FTP DropBox Submission Instruction  
  11. Agency Shared Mailbox Setup & Tips

USDA DATA Act Job Aids and Frequently Asked Questions (FAQs)

  1. USDA DATA Act FAQ
  2. USDA DATA Act Dashboard User Guide
  3. Job Aid - Entering Award ID on Manually-entered FMMI Documents per CFO Bulletin 17-02

USDA Repository Standard Operating Procedures

  1. USDA DATA Act File A Standard Operating Procedure
  2. USDA DATA Act File B Standard Operating Procedure
  3. USDA DATA Act File C Standard Operating Procedure
  4. USDA DATA Act File D1 Standard Operating Procedure
  5. USDA DATA Act File D2 Standard Operating Procedure
  6. USDA DATA Act File Dashboard Standard Operating Procedure

Federal Resources

OMB DATA Act Guidance and Policies

  1. OMB Memo 15-12 Increasing Transparency of Federal Spending by Making Federal Spending Data Accessible, Searchable, and Reliable. (May 8, 2015)
  2.  Controller Alert: DATA Act Implementation and Offices for Financial Assistance Awards (December 4, 2015)
  3.  OMB Memo 17-04 Additional Guidance for DATA Act Implementation: Further Requirements for Reporting and Assuring Data Reliability (November 4, 2016)
  4.  MPM 2016-03 OMB Management Procedures Memorandum Additional Guidance for DATA Act Implementation: Implementing Data-Centric Approach for Reporting Federal Spending Information (May 3, 2016)
  5.  Federal Spending Transparency General Resources on MAX.gov This page contains information on Federal Spending Transparency Activities, including progress reporting and links to policy, legislative, committee, and implementation documents. (URL - Log in via MAX)
  6. OMB Federal Spending Transparency Data Standards DATA Act Standard Data Elements
  7. Controller Alert: Acknowledging Inconsistent Records for a Subset of Public Financial Assistance Data for Entity Address ZIP+4 (April 3, 2017)
  8. Federal DATA Act Digest (released quarterly) (URL - Log in via MAX)

DATA Act Federal Reporting Requirements

  1. Federal GTAS and DATA Act Reporting Schedules
  2. DATA Act Information Model Schema (DAIMS)
  3. DAIMS Online Data Dictionary
  4. DAIMS Practices and Procedures
  5. DAIMS Reporting Submission Specification (RSS)
  6. DAIMS Validation Rules
  7. DAIMS Interface Definition Document (IDD)
  8. Sample Submission Files on Fiscal Treasury Site Middle of the page on the Fiscal Treasury Site
  9. DAIMS Information Flow Diagram Data flow from agency to USAspending.gov
  10. DATA Act Broker (URL - Log in via MAX)

Federal DATA Act Frequently Asked Questions (FAQs)

  1. USAspending FAQ
  2. Authoritative Sources per MPM-2016-03 Section B (URL – page 6)
  3. City Codes See “Census Codes” field
  4. County Codes See “County Numeric” field
  5. Country Codes Report data as “USA” for U.S. territories and freely associated states.

External Sites

Reporting Sites

  1. Treasury Broker
  2. DATA Act Broker Service Desk
  3. FPDS-NG.gov
  4. FSRS.gov

USAspending.gov

  1. USAspending.gov
  2. USAspending.gov Award Search Engine
  3. Department of Agriculture on USAspending.gov
  4. USAspending.gov Service Desk
  5. USAspending.gov Community Comment/Forum

SAM.gov

  1. SAM.gov
  2. SAM.gov Assistance Listings (CFDA)

Grants.gov

  1. Grants.gov
  2. Grants.gov Search Grants
  3. Grants.gov Forms

Last Updated / Reviewed: August 01, 2019