Skip to Main Content

United States Department of Agriculture

Financial Shared Services

Additional Links
National Finance Center
Contact Us


The Digital Accountability and Transparency Act of 2014 (DATA Act) was signed into law May 9, 2014, requiring publication of federal award data to for public view. This page provides access to federal and departmental DATA Act policies, data requirements, and reporting instructions. Note: Requests for further information can be directed to the USDA OCFO Transparency and Accountability Reporting Division (TARD) at


The DATA Act Legislation

Digital Accountability and Transparency Act of 2014. P.L. 113-101 (May 9, 2014)

USDA Resources

USDA DATA Act Policies

  1. USDA DATA Act Guidance (July 2020)
  2. USDA Data Quality Plan (September 2019)
  3. USDA DATA Act Governance and POC Charter (May 2019)
  4. CFO Memo to CFOs - DATA Act Implementation (November 20, 2014)
  5. CFO Memo Implementing M-15-12 (June 9, 2015)
  6. CFO Memo Agency Responsibility for Reporting Data Stored Outside of FMMI (June 24, 2016)
  7. CFO Bulletin 17-02 Completing DATA Act Award ID on FMMI (July 24, 2017)
  8. CFO Memo - DATA Act Quarterly Assurance Process (July 17, 2017)
  9. USDA Secretary Memo Implementing M-20-21 (May 2020)
    Note: Please also refer to Appendix B in M-20-21 here
  10. Sample USDA File D2 Certification Form (updated footnote links 2020)
  11. Procurement Advisory 105C Use of Automated Procurement Systems (June 2017)
  12. USDA Acquisition Data Reporting Policy References

USDA DATA Act Reporting Schedules

  1. USDA DATA Act File D2 Reporting Schedule (2020)
  2. USDA DATA Act FY20 Monthly Reporting Schedule (May 2020)

USDA DATA Act Points of Contact (POCs)

  1. OCFO DATA Act TARD Contacts (May 2020)
  2. USDA Component Agency POCs (June 2020)
  3. USDA DATA Act Agency Senior Accountable Officials (May 2020)

USDA DATA Act Reporting Instructions

  1. USDA DATA Act OCFO Reporting Process Guide for Web (July 2020)
  2. A-C Inbound File Layout (May 2020)
  3. File D2 Reporting and Quality Procedures (June 2020)
  4. File D2 Data Element Domain Values
  5. File D2 Error and Value Workbook v2.0 (June 2020)
  6. File D2 USDA Office Codes (June 2020)
  7. File D2 - How to Handle Errors (May 2020)
  8. File D2 - Reporting Primary Place of Performance Data (May 2020)
  9. Files A B C Validation Codes v5 (May 2020)
  10. FileZilla FTP DropBox Submission Instruction
  11. WinSCP FTP DropBox Submission Instruction  
  12. Agency Shared Mailbox Setup & Tips
  13. File D2 - Reporting Record Type 1 Aggregated Awards (January 2020)
  14. File D2 - Reporting Record Type 3 PII Redacted Awards (January 2020)
  15. File D2 - Reporting a Change in Award Funding (January 2020)
  16. File D2 - Deleting Records from USAspending (January 2020)
  17. Accessing Certification and Error Reports in FMMI HANA (January 2020)
  18. City/County Codes and other Authoritative Sources (Including direct links to city/county datasets)

USDA DATA Act Job Aids and Frequently Asked Questions (FAQs)

  2. USDA DATA Act Dashboard User Guide
  3. Job Aid - Entering Award ID on Manually-entered FMMI Documents per CFO Bulletin 17-02
  4. ServiceNow User Guide

USDA FMS Processing Procedures

  1. USDA DATA Act File A Standard Operating Procedure
  2. USDA DATA Act File B Standard Operating Procedure
  3. USDA DATA Act File C Standard Operating Procedure
  4. USDA DATA Act File D1 Standard Operating Procedure
  5. USDA DATA Act File D2 Standard Operating Procedure
  6. USDA DATA Act File Dashboard Standard Operating Procedure

Federal Resources

OMB DATA Act Guidance and Policies

  1. OMB Memo 15-12 Increasing Transparency of Federal Spending by Making Federal Spending Data Accessible, Searchable, and Reliable. (May 8, 2015)
  2.  Controller Alert: DATA Act Implementation and Offices for Financial Assistance Awards (December 4, 2015)
  3.  OMB Memo 17-04 Additional Guidance for DATA Act Implementation: Further Requirements for Reporting and Assuring Data Reliability (November 4, 2016)
  4.  MPM 2016-03 OMB Management Procedures Memorandum Additional Guidance for DATA Act Implementation: Implementing Data-Centric Approach for Reporting Federal Spending Information (May 3, 2016)
  5.  Federal Spending Transparency General Resources on This page contains information on Federal Spending Transparency Activities, including progress reporting and links to policy, legislative, committee, and implementation documents. (URL - Log in via MAX)
  6. OMB Federal Spending Transparency Data Standards DATA Act Standard Data Elements
  7. Controller Alert: Acknowledging Inconsistent Records for a Subset of Public Financial Assistance Data for Entity Address ZIP+4 (April 3, 2017)
  8. Federal DATA Act Digest (released quarterly) (URL - Log in via MAX)
  9. OMB Memo 20-21 Implementation Guidance for Supplemental Funding Provided in Response to the Coronavirus Disease 2019 (COVID-19) (April 10, 2020)

DATA Act Federal Reporting Requirements

  1. Federal GTAS and DATA Act Reporting Schedules
  2. DATA Act Information Model Schema (DAIMS)
  3. DAIMS Online Data Dictionary
  4. DAIMS Practices and Procedures
  5. DAIMS Reporting Submission Specification (RSS)
  6. DAIMS Validation Rules
  7. DAIMS Interface Definition Document (IDD)
  8. DAIMS Information Flow Diagram Data flow from agency to
  9. DATA Act Broker (URL - Log in via MAX)

Authoritative Sources and Frequently Asked Questions (FAQs)

  1. USAspending FAQ
  2. Authoritative Sources per MPM-2016-03 Section B (URL – page 6)
  3. City Codes See “Census Codes” field
  4. County Codes See “County Numeric” field
  5. Country Codes Report data as “USA” for U.S. territories and freely associated states.

External Sites

Reporting Sites

  1. Treasury Broker
  2. DATA Act Broker Service Desk

  2. Award Search Engine
  3. Department of Agriculture on
  4. Service Desk
  5. Community Comment/Forum

  2. Assistance Listings (CFDA)

  2. Search Grants
  3. Forms

Last Updated / Reviewed: July 13, 2020