TA 20-02, Fiscal Year-End Reminder

Published: September 9, 2020
Effective: Pay Period 20, 2020


The last day of fiscal year (FY) 2020 occurs in Pay Period (PP) 20; therefore, special instructions may be required for preparing PP20 Time and Attendance (T&A) reports.

T&A contact point representatives should ensure that timekeepers are aware of these instructions. Agencies should also notify all employees who utilize employee self entry in their T&A systems.

Note: These instructions do not apply to the Federal Deposit Insurance Corporation (FDIC).


Payroll Obligation Estimates

For Agencies having payroll obligation estimates computed by the National Finance Center (NFC), 100 percent of PP18 costs will be used to estimate PP20 costs that occurred in FY 2020.

Accounting Data Distribution

NFC no longer prorates stored accounting across fiscal years. Therefore, Agencies should not use stored accounting in PP20 and should instead prepare a single T&A distributing all time-in-pay status for each line entry to the appropriate accounting data for both FY 2020 and FY 2021. This will ensure accurate distribution of accounting data charged between FY 2020 and FY 2021. Agencies may resume using stored accounting in PP21.

Note: Any Agency who chooses not to have NFC roll their stored accounting and has employees on leave without pay (LWOP) may need to submit a software change request (SCR) to NFC to update accounting records on the database for those employees. There will be additional charges to the Agency for this SCR.

Payroll Costs

Payroll costs for PP19 will be expensed, reported, and paid in October 2020.

Split T&A Requirements for PP20

Split T&As are required when:

Instructions for preparing split T&As are provided in the T&A Instructions procedure manual.

Note: When preparing a split T&A for PP20, the entry for the End Day is 04 and the entry for the Start Day is 05.

Military Leave Rollover

If an employee is on 80 hours of LWOP-US, the 80 hours should be recorded on the T&A with Transaction Code 71, LWOP, and Transaction Descriptor Code 04. Failure to submit a T&A in PP20 will prevent an employee's military leave balance from being updated and rolled over properly. If the Agency fails to submit the T&A properly, the Agency will be required to manually reset the military leave in the Time Inquiry-Leave Update System (TINQ).


For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the customer service portal.