TA 16-01, Fiscal Year-End Reminder
Published: August 10, 2016
Effective: Pay Period 19, 2016
Summary
The last day of fiscal year (FY) 2016 occurs in Pay Period (PP)19; therefore, special instructions may be required for preparing PP19 Time and Attendance (T&A) reports.
T&A contact point representatives should ensure that timekeepers are aware of these instructions. Agencies should also notify all employees who utilize the employee self entry in their T&A systems.
Note: These instructions do not apply to the Federal Deposit Insurance Corporation (FDIC).
Affected Systems
System |
System Impact |
|---|---|
STAR, webTA, and Paycheck8 |
None |
Implementation
Payroll Obligation Estimates
For Agencies having payroll obligation estimates computed by the National Finance Center (NFC), 100 percent of PP17 costs will be used to estimate PP19 costs that occurred in FY 2016.
Accounting Data Distribution
NFC no longer prorates stored accounting across fiscal years. Therefore, Agencies should not use stored accounting in PP19 and should instead prepare a single T&A distributing all time-in-pay status for each line entry to the appropriate accounting data for both FY 2016 and FY 2017. The entry in the Accounting Code field on the T&A should be blank. This will ensure accurate distribution of accounting data charged between FY 2016 and FY 2017. Agencies may resume using stored accounting in PP20.
Payroll Costs
Payroll costs for PP18 will be obligated, paid, and reported in September 2016.
Split T&A Requirements for PP19
Split T&As are required when:
- An employee is on leave without pay (LWOP) for military purposes (LWOP - US) through a personnel action with Nature of Action Code 473, Absent-Uniformed Service. A split T&A must be prepared regardless of whether the employee receives any paid time in PP19.
Note: If an employee is on 80 hours of LWOP-US, the 80 hours should be recorded on the T&A with Transaction Code 71, LWOP, and Transaction Descriptor Code 04. Failure to submit a T&A in PP19 will prevent an employee's military leave balance from being updated and rolled over properly.
- Regular military leave is used during PP19.
- U.S. Customs Service employees are coded in the database with Y in the Customs Officer's Pay Reform status field.
Instructions for preparing split T&As are provided in your T&A procedure.
Note: When preparing a split T&A for PP19, the entry for the End Day is 13 and the entry for the Start Day is 14.
Resources
The procedure manuals for these applications, which are available online at the NFC Web site, are being updated to include the information in this bulletin. To view and/or print these procedures, select HR and Payroll Clients from the MyNFC drop-down menu on the NFC homepage. At the HR and Payroll Clients page, select the Publications tab in the center ribbon and from there select the applicable category to access the procedure manuals within the category.
Inquiries
For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the Internet using the Requester Console.