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Department of
Agriculture
Office of the
Chief Financial
Officer
National
Finance
Center
P.O. Box 60000
New Orleans
Louisiana 70160

Centralization of the Fund Reference Table (FUND)

Bulletin:

OCFO 06-01

Date:

May 11, 2006

To:

USDA Agency Chief Financial Officers FFIS Agencies

Subject:

Centralization of the Fund Reference Table (FUND)

PURPOSE

To restrict changes to FUND elements that could potentially create an adverse effect on the integrity of the agency and departmental general ledger and financial statements, the Office of the Chief Financial Officer will centralize control of FUND within the Controller Operations Division, Accounting Processing Branch (ACPRB).

RESPONSIBILITIES

Agency Security Administrators (SA's) must take steps to eliminate all agency user access to FUND. SA's should ensure that access to the FFIS Communication Table (COMT) and the FFIS Communication Response Table (COMR) is granted to personnel who will be authorized to submit FUND maintenance requests.

POLICY

The COMT will be the medium by which agencies shall submit FUND table maintenance requests to ACPRB. On a daily basis, COD's Functional Administrators (FA) will retrieve the COMT requests. Agency accountants within COD's Financial Reporting Branch will review the request for propriety. If proper, FUND table maintenance will be performed by the FA. If improper, the request will be returned to the submitter with explanation. The COMR will be the medium by which agencies can view the resolution to COMT requests within 24 hours of submission. For completion instructions on the COMT and COMR, see Attachments 1 and 2.

INQUIRIES

Any questions concerning this bulletin should be directed to the Financial Reporting Branch, at (504) 426-5491, or ACPRB, at (504) 426-5350

EFFECTIVE DATE

This bulletin is effective immediately.

JOHN G. BREWER
Associate Chief Financial Officer for Financial Operations

Attachment