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Application Process

Application Process Note:To help minimize the time it takes to process your Application, please ensure your package is complete and includes all required signatures before being submitted to the USDA for processing.

USCG Members who would like to apply for Child Care Subsidy Benefits under the USCG CCS Program must complete the below application package in full. The application and all supporting documents must be submitted in order for the package to receive consideration.

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U.S. Coast Guard Child Care Subsidy Program Application Package [PDF - 1.33MB]

Important Note Regarding Child Care Providers

Members must use a Child Care Provider who meets the USCG standards and has been enrolled in the program.

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Steps to Completing an Application

  1. Member submits the USCG CCS Application Package and required supporting documentation
  2. Application reviewed for completeness and Member eligibility
  3. Child care rates, attendance and enrollment are verified with the Child Care Provider
    1. Child must be enrolled and have a start date within 30 days of the Member's application before benefits can be determined
    2. Child Care Provider must be a USDA approved participant in order for the Member's application to be processed
  4. Subsidy benefit calculations are determined based on Total Family Income (TFI) , Provider Rate, Type of Care and Attendance using the USCG Benefit Table
  5. Subsidy benefit notification is issued to the Member and Child Care Provider and if approved, a blank Invoice & Billing Record will be included for billing the USDA on behalf of the Family
  6. Child Care Provider or Member submits invoices for payment
    1. Invoices must be signed by both the Provider and Member
    2. Invoices must be submitted to the USDA monthly on or after the 15th of the month
    3. Payment instructions are provided with the benefit notification

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Ongoing Member Eligibility Requirements

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Ongoing Provider Eligibility Requirements

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Last Updated / Reviewed: December 13, 2018