Application Process Note: To help minimize the time it takes to process your Application, please ensure your package is complete and includes all required signatures before submitting to the USDA for processing.
CBP Employees who would like to apply for Child Care Subsidy Benefits under the CBP CCS Program must complete the below application package in full. The application and all supporting documents must be submitted in order for the package to receive consideration.
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- U.S. Customs and Border Protection (CBP) Child Care Subsidy Benefit Application Package [PDF - 2.27MB]
Important Note Regarding Child Care Providers
- You must use a Child Care Provider who meets the CBP standards and has been enrolled in the program in order to be eligible for benefits
- If your Child Care Provider has not been enrolled, please refer them to the Provider Page for instructions on enrolling. Your application can not be processed until you have selected an enrolled Provider.
- If you need assistance in locating a Provider, please refer to the Childcare Provider Directory for a list of currently enrolled Child Care Providers.
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Steps to Completing an Application
- Employee submits CBP CCS Application Package and required supporting documentation
- Application reviewed for completeness and Employee eligibility
- Child care rates, attendance and enrollment are verified with the Child Care Provider
- Child must be enrolled and have a start date within 30 days of the Employee's application before benefits can be determined
- Child Care Provider must be a USDA approved participant in order for the Employee's application to be processed
- Subsidy benefit calculations are determined based on Total Family Income (TFI) , Provider Rate, Type of Care and Attendance using the CBP Benefit Table
- Subsidy benefit notification is issued to the Employee and Child Care Provider and if approved, a blank Invoice & Billing Record will be included for billing the USDA on behalf of the Family
- Child Care Provider or Employee submits invoices for payment
- Invoices must be signed by both the Provider and Employee
- Invoices must be submitted to the USDA monthly on or after the 15th of the month
- Payment instructions are provided with the benefit notification
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Ongoing Employee Eligibility Requirements
- Employee must be a current CBP Employee, contractors are not eligible.
- Spouse/Partner must be working, attending school or a combination or both.
- Employee’s must inform USDA if/when their child leaves the Child Care Provider on file and/or is removed from the CBP CCS Program.
- Employees are responsible for reporting any changes in their personal and/or financial situation, or that of your Spouse/Partner, that may affect your status as a U.S. Customs and Border Protection Child Care Subsidy recipient; such as but not limited to any change in employment, school enrollment, marriage, divorce, a partner who has entered or left the home, etc.
- Failure to promptly report any change to the USDA that causes an erroneous payment on your behalf may result in the CBP Employee’s Child Care Subsidy Benefit being terminated and subsequent collection action of the erroneous payment from the Employee.
- The Provider and Employee, or their Spouse must sign monthly invoices in order for the CBP CCS benefit to be paid.
- Employees must complete the Annual Recertification process when notified in order to determine their continued eligibility in the program.
- CBP Employees must complete the Annual Recertification process when notified in order to determine their continued eligibility in the program. CBP Employees are allowed 30 days from notification from USDA to complete this process. Failure to provide all required documents/information will result in the CBP Employee’s removal from program.
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Ongoing Provider Eligibility Requirements
- Providers must maintain their License, Accreditation or Registration in good standing within the state that their Child Care Program operates
- Providers must submit an updated License, Accreditation or Registration to the USDA annual ly when the applicable document expires
- Any change to the Provider's License, Accreditation or Registration during the period issued must be reported to the USDA immediately for review
- Providers must complete the Annual Recertification Process when notified in order to determine their continued eligibility in the program
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