Application Process Note: To help minimize the time it takes to process your application please ensure it is fully completed and signed by the GSA Employee before submitting to the USDA.
GSA Employees who would like to apply for Child Care Subsidy Benefits under the GSA CCS Program must complete the below application package in full. The application and all supporting documents must be submitted in order for the package to receive consideration.
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GSA Child Care Subsidy Benefit Application Package [PDF - 1.59MB]
Important Note Regarding Child Care Providers
- You must use a Child Care Provider who meets the GSA standards and has been enrolled in the program in order to be eligible for benefits
- If your Child Care Provider has not been enrolled, please refer them to the Provider Page for instructions on enrolling. Your application can not be processed until you have selected an enrolled Provider.
- If you need assistance in locating a Provider, please refer to the Childcare Provider Directory for a list of currently enrolled Child Care Providers.
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Steps to Completing an Application
- Employee submits GSA CCS Application Package and required supporting documentation
- Application reviewed for completeness and Employee eligibility
- Child care rates, attendance and enrollment are verified with the Child Care Provider
- Child must be enrolled and have a start date within 30 days of the Employee's application before benefits can be determined
- Child Care Provider must be a USDA approved participant in order for the Employee's application to be processed
- Subsidy benefit calculations are determined based on Total Family Income (TFI) , Provider Rate, Type of Care and Attendance using the GSA Benefit Table
- Subsidy benefit notification is issued to the Employee and Child Care Provider and if approved, a blank Invoice & Billing Record will be included for billing the USDA on behalf of the Family
- Child Care Provider or Employee submits invoices for payment
- Invoices must be signed by both the Provider and Employee
- Invoices must be submitted to the USDA monthly on or after the 15th of the month
- Payment instructions are provided with the benefit notification
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Ongoing Employee Eligibility Requirements
- Employee must be a current GSA Employee (Contractors are not eligible)
- Spouse/Partner must be working, attending school or a combination or both
- Employees must inform the USDA if/when their child leaves the Child Care Provider on file and/or is removed from the GSA CCS Program
- Employees or their Spouse/Partner must sign monthly invoices in order for the GSA CCS benefit to be paid
- Employees are responsible for reporting any changes in personal and/or financial situation, or that of Spouse/Partner, that may affect status as a GSA Child Care Subsidy recipient; such as but not limited to any change in employment, school enrollment, marriage, divorce, a Partner who has entered or left the home, etc. Failure to promptly report any change to the USDA that causes an erroneous payment on your behalf may result in your Child Care Subsidy Benefit being terminated and subsequent collection action of the erroneous payment from you.
- Employees must complete the Annual Recertification Process when notified in order to determine their continued eligibility in the program
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Ongoing Provider Eligibility Requirements
- Providers must maintain their License, Accreditation or Registration in good standing within the state that their Child Care Program operates
- Providers must submit an updated License, Accreditation or Registration to the USDA annual ly when the applicable document expires
- Any change to the Provider's License, Accreditation or Registration during the period issued must be reported to the USDA immediately for review
- Providers must complete the Annual Recertification Process when notified in order to determine their continued eligibility in the program
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