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Tribal Security Officer (TSO) Responsibilities

Tribes

Tribal Security Officers

Add or Change Security Access

Requests for Security Access (AD-3100-T forms) are submitted by Tribal Security Officers via email to the Information Systems Security Office at nfc.securityofc@usda.gov. Requests can also be faxed to 888-245-4060.

Properly completed requests will be processed within five business days. Please note that improperly completed forms will be returned, thereby increasing the time required to process your request.

The subject line should contain a description of the requested access change, such as ‘Add Security Officer to Tribal Security Officer List’ or ‘Delete application from role’.

For New User requests, the following data elements are required:
Indicate action needed: add

For Security Officer Change requests, the following data elements are required:
Indicate action needed for the applicable data elements: add, modify, or delete

If there are problems with Security Access after it has been administered, the Tribal Security Officer should contact the Operations and Security Center (OSC) at 1-800-767-9641, or email osc.etix@usda.gov.

Remove Security Access

Accounts that have been inactive for 30 days are listed on a report by Agency, which can be accessed via TIPS. Each Agency is advised on actions to take to prevent the account from being suspended. This can be accomplished by a user signing on to his or her account.

If the accounts are still inactive at 60 days, they are automatically suspended. After 120 days, inactive accounts are deleted. Both suspended and deleted accounts are listed on reports which can also be accessed in TIPS

A user’s security access must be removed by the losing Tribal Security Officer when he/she is transferred or separates from employment.

If there are problems with Security Access after it has been administered, the Tribal Security Officer should contact the Operations and Security Center (OSC) at 1-800-767-9641, or email osc.etix@usda.gov.

Request Security Access Reports

Tribal Security Officers (TSO) may have a need to request security access reports outside of the normal distribution schedule. TSOs may also require reports on user activity, such as the dates that a user logged in, a user’s after hours log in times, etc.

Requests for Security Access Reports are submitted by Tribal Agency Security Officers via email to securityrpts@nfc.usda.gov. Requests will be acknowledged upon receipt and a follow up response will be provided within five days. If NFC cannot process a request, the requester will be informed that the request is being transferred to the appropriate department or staff. The individual to whom the request is being transferred and their contact information will also be provided.

If there are problems with a Security Access report after it has been delivered, the Tribal Security Officer should contact the Operations and Security Center (OSC) at 1-800-767-9641, or email osc.etix@usda.gov.

Last Updated / Reviewed: July 31, 2018